Outdoor events

Backyards, parks, tents and marquees — weather, power, toilets.

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Temporary Event Notice (TEN): Do You Need One & Deadline Checkercalculator

Do I need a Temporary Event Notice for my event, and when must I apply?

Event Drink Calculator: How Much Alcohol for Your Party or Weddingcalculator

How much alcohol do I need for my event?

Portable Toilet Calculator for Events (PSAI Standard)calculator

How many portable toilets does my event need?

UK Event Toilet Calculator (Council Ratio Table)calculator

How many toilets does my UK outdoor event need?

Tent Size Calculator: What Size Tent for Your Guest Countcalculator

What size tent do I need for my event?

UK Marquee Size Guide: How Big a Marquee for Your Guestscalculator

What size marquee do I need for my UK event?

All outdoor events decisions

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Budget & costs

How Much Does It Cost to Host a 5K?

How much does it cost to put on a 5K or fun run?

Community Festival Budget: What a Small Festival Really Costs

How much does it cost to put on a small community festival or fair?

How Much Contingency Should an Event Budget Hold?

How much contingency should we hold in an event budget?

How Much Does a Park Pavilion or Shelter Rental Cost?

How much does it cost to rent a park pavilion or shelter?

Quantities & sizing

What Size Generator for an Outdoor Event

What size generator does my outdoor event need?

How Much BBQ Meat Per Person? (50-Guest Math Included)

How much BBQ meat do I need per person for 50 people?

How Many Soft Drinks and How Much Ice Per Person?

How many soft drinks and how much ice do I need per person for a party?

How Many Trash Cans Do You Need for an Outdoor Event?

How many trash cans do I need for an outdoor event?

Choosing between options

Marquee vs Indoor Venue (UK): The True Cost Comparison

Is a marquee wedding cheaper than an indoor venue in the UK?

Timing & deadlines

BC Special Event Permit: Deadlines, Server Rules and Caps

Do I need a Special Event Permit for my BC event, and when must I apply?

Rules, permits & risk

Marquee & Village Hall Events in the UK: Capacity and Fire Safety

How many people can I safely host in a UK marquee or village hall, and what fire rules apply?

How Long Can Buffet Food Sit Out? (US and UK Official Rules)

How long can food safely sit out at my event?

Marquee Planning Permission and Building Regs (UK): The 28-Day Rule

Do I need planning permission or building regs approval for a wedding marquee?

UK Event Insurance: What's Legally Required vs Council-Required

Do I legally need public liability insurance for my UK event?

Rain Backup Plan for an Outdoor Event: When to Decide

What's our backup plan if it rains on an outdoor event?

How Hot Is Too Hot for an Outdoor Event?

How hot is too hot to hold an outdoor event?

Do I Need a Permit for a Tent? (Size Thresholds)

Do I need a permit for a tent, and at what size?

Do I Need a Permit for an Event in a Public Park?

Do I need a permit for a party or event in a public park?

Operations & staffing

Toronto Park Events: When You Need a Permit and What's Not Allowed

Do I need a permit for a party, picnic or wedding ceremony in a Toronto park?

UK Event Stewards, Security and First Aid: What's Actually Required

How many stewards, security staff and first aiders does my UK event need?

Event Parking: How Many Spaces Your Guests Need

How many parking spaces does my event need?

UK Street Party Rules: What You Need and What You Don't

What permissions do I need for a street party in the UK?

How to Organize a 5K: Permits, Water Stations, Volunteers and Timeline

How do I organize a 5K — permits, water, volunteers and timing?

Keeping Guests Cool at an Outdoor Event (and How Much Water)

How do we keep guests cool and hydrated at an outdoor event?

Every answer here is labeled (official fact, survey, calculated, or our stated rule) with sources and a verification date. How we decide